Do we really need to call a meeting?

Home » Management » Meeting Facilitation » Do we really need to call a meeting?

It seems that calling a meeting is the first move many people make when facing a difficult situation, or even a fun one, such as planning a party. But calling meetings just for the sake of meeting might be counter-productive. First, determine whether you really need to meet.

To help you decide whether you need to meet, think through these questions:

• Can this decision be made via phone, e-mail, mail, or a one-on-one meeting more easily?
  
• Do I have all the data ready to present in order to make an informed decision?
  
• Do I already have my mind made up and am looking for confirmation, or do I truly want to know what others think of the situation?
  
• Will the participants really care about this issue, and are they qualified to lend help in determining a solution?
  
• Would the participants feel that the meeting is a waste of their time, time that could be better used elsewhere?
  

If you’ve answered all of these questions and still feel that meeting is the right decision, then it’s time to take the next step.

Next Page: How can I make the meeting more productive?

Related Meeting Facilitation Articles

---

• What is Meeting Facilitation?
• Do we really need to call a meeting?
• How can I make the meeting more productive?
• How do I keep the meeting on track?
• I want my employees to participate more in meetings. How do I do that?
• What Makes Meeting Facilitation Effective?
• When should a meeting facilitator be used?
• What is the role of the Meeting Facilitator?
• What are some effective Meeting Facilitation skills?
• Why is Meeting Facilitation important?